Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation. Transmit unclassified e-mail to be preserved as a record to conops conus.
Da Pam 25-403 : Guide to Recordkeeping in the Army (2013, Paperback)
Records Management and Declassification Agency: They supported and directed the effort through all staff elements and through the ranks, down to the unit level. Send the following records to: The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Enter Your Email Address. Visual information records still dq motion will be sent to director, U.
Put the name of the operation in the subject line. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them. Deployed units will be provided copies 2-5403 the Quick Reference guide outlining requirements for specific and minimum ra creation, preservation, collection, and transfer.
Do not “over-classify” records. Electronic records received or transmitted will be provided in the format in which they were saved. A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.
Center for Army Lessons Learned: Commanders of units down fa separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands. Daily staff journal and tactical operations center log with coordinates of locations and events.
Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. To ensure records from the AOR are collected and properly prepared for transfer to continental U.
Guide to Recordkeeping in the Army — DA PAM 25–
Collection Priorities Appendix A. Please contact conops conus. This table does not list all files that units should maintain. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.
Classified records may be attached to an e-mail and sent classified e-mail. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record reconstruction. This guide applies to all Army forces that are deployed or engaged in operational missions.
General Information Chapter 2. Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
This guide applies to all records regardless of media, e. Units should also preserve files not listed 52-403 this table that document unit activities. The records specified in this guide provide important rights and interest information for Soldiers and veterans.
From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment.
ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f. Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction. Destruction or loss of Army records is a violation of pa, law and must not occur.
Units providing medical care will transmit these records in accordance with medical prescribing directives. Destruction for any other reason is not authorized.
This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. Annex A contains a list of specific records to be created, maintained, and transferred.
Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. 52-403 designated contact will establish the processes for the collection and transfer of unit records. Other unclassified records may be attached to an e-mail and sent to the same address.
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However, the nature of a contingency operation makes good recordkeeping even more critical. Approval by the archivist is legal authority for the retention and disposal of all Army records. This area should be staffed and equipped to 25–403 both electronic and hardcopy records received from units down range. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.
The list of file numbers in Annex A is not all-inclusive.